Who May Access Information Citation: Ann. Stat. §§ 109.455; 109.500
The voluntary adoption registry may be used to obtain identifying information by the following persons: • A birth parent. • An adult adopted person. • An adult birth sibling. • The adoptive parent of a deceased adopted person. • The parents or adult siblings of a deceased birth parent.
Nonidentifying information may be released to: • The adoptive parents of the child or the child’s guardian. • The birth parent of the adopted person. • An adult adopted person.
If the adopted person is deceased: • The adopted person’s spouse if the spouse is the birth parent of the adopted person’s child or the guardian of any child of the adopted person. • Any progeny of the adopted person who is age 18 or older
Access to Nonidentifying Information Citation: Ann. Stat. § 109.500
A genetic and social history and health history that excludes information identifying any birth parent or putative father, member of a birth parent’s or putative father’s family, the adopted person or the adoptive parents of the adopted person may be provided, if available, from an agency upon request to the persons listed above. Mutual Access to Identifying Information Citation: Ann. Stat. §§ 109.455; 109.460
The persons listed above may use the voluntary adoption registry for obtaining identifying information about birth parents, the putative father, the adult adopted person, and adult birth siblings. • An adult adopted person who has a birth sibling in the adult adopted person’s adoptive family who is under age 18 may not have access to the registry. • A putative father may not have access to the registry.
The persons listed above shall work through the agency involved in the adoption, or its successor agency, or the Department of Human Services to receive information concerning the adoption. The persons listed above and a putative father may register by submitting a signed affidavit to the registry. The affi-davit shall contain the information listed in § 109.465 and a statement of the registrant’s willingness to be identified to the other relevant persons who register. The affidavit gives authority to the registry to release identifying information to the other relevant persons who register. Each registration shall be accompanied by the birth certificate of the registrant. An adopted person, or the parent or guardian of an adopted person under age 18, may register to have specific identifying information disclosed to Indian tribes or to governmental agencies in order to establish the adopted person’s eligibility for tribal membership or for benefits or to a person settling an estate. If a birth parent or an adopted person fails to file an affidavit with the registry for any reason, including death or disability, identifying information shall not be disclosed.
Access to Original Birth Certificate Citation: Ann. Stat. § 432.230
The original birth certificate is available upon order of the court or as provided by rule of the State registrar. Where the Information Can Be Located:
Who is Eligible to Order ? • Must be the adoptee or their legal representative - not other family members. • Adoptee must be 21 years of age. • Adoptee must be born in Oregon. • Must be for a birth record where we have received an adoption report which sealed the original record and created a new record.
How Should Applicants Order ? Applicants who request records should clearly identify themselves as an "Adoptee Seeking A Pre-AdoptionBirth Record." Without this information we will send the current legal record. Enclose a $20 non-refundable search fee payable to DHS Vital Records. Include your current legal birth record information: • Full legal name (after adoption). • Date of birth. • Place of birth. • Adopted mother's full maiden name. • Adopted father's full name.
Each order should show the adoptee's mailing address and daytime telephone number. Our office will call if we find the applicant has not given us correct and complete record information that matches the legal birth certificate. Pre-adoption birth records may only be ordered by the adoptee and will only be mailed to the adoptee or their legal representative. Attorneys should include a written statement of whom they represent and the current legal birth record information listed above. Anyone else ordering needs a permission note with a notarized signature of the adoptee to show they are representing the adoptee.
Applicants may order by mail, in person or by phone or fax. However, due to the special processing steps, copies cannot be issued the same day or the following day. Fax and telephone orders billed to credit cards include an extra $12.50 fee for expedited service. However, due to the extra processing steps, orders cannot be expedited by the next day. We recommend that you order in person, or by mail and pay by check or money order to avoid the extra charge. Orders for pre-adoption records will always take several weeks to process.
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